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Saturday schedule

9 a.m. – Lifestyle Festival opens

9:15 a.m. – Women’s race starts

11:10 a.m. – Men’s race starts

12:10 p.m. (estimate) – Women’s race finishes

12:15 p.m. – Breakaway Mile/Luther Burbank Rose Parade start

12:30 p.m. – Women’s award ceremony

2:15 p.m. – Rose Parade ends

3:45 p.m. (estimate) – Men’s race finishes

3:45 p.m. – Men’s awards ceremony

4:30 p.m. – Lifestyle Festival closes

For a map of the tour route go here and to follow the race go here

Santa Rosa is furiously preparing to host two major downtown events Saturday — the annual Rose Parade and the Amgen Tour of California bike race — an unprecedented mashup of a nationally televised sporting showcase with a cherished community celebration.

Though rain threatens to tamp turnout and slicken the circuitous course, the tightly choreographed day promises to be one of the largest and most logistically complex events in Sonoma County history.

“Rain or shine, these are both huge events, and to have them together on a single day is epic,” said Raissa de la Rosa, the city’s economic development and marketing coordinator and co-chair of the race’s local organizing committee.

As many as 20,000 people are expected to attend.

Thousands will descend on downtown to watch the noon-time 122nd annual Rose Parade, which salutes the city’s Luther Burbank horticultural heritage. Others will arrive earlier and stay later to enjoy a daylong bike-centric Lifestyle Festival that celebrates food, music and healthy living as part of race-day festivities. Still others will head to one of the west county climbs to see the peloton of riders pumping hard on the incline.

Wherever they are, all eyes will be on the 290 or so men and women zooming by in a rainbow blur on their expensive, high-tech racing bikes.

“It’s truly a traveling circus,” de la Rosa said.

Santa Rosa and Sonoma County leaders have worked for months behind the scenes coordinating the largest and most prestigious men’s U.S. bike race, which returns to the county after a two-year hiatus. This year, the women’s Tour of California is also racing here.

Race organizers, police and other emergency workers, as well as city road crews and volunteers, will have their hands full pulling off the events. Hundreds of street barriers, detour signs and portable toilets were moved into position by city crews and volunteers Thursday. Street closures downtown along the course were expected to begin Friday and expand through the day.

Initially, parade organizers worried about staging both events downtown on the same day. But those concerns faded as the groups were able to share some expenses and divide responsibilities. The two events have significant crossover appeal and were expected to play off and strengthen one another, with the influx of cycling fans boosting parade attendance, and parade watchers and participants expected to remain downtown to watch the men’s finish, de La Rosa said.

If the timing works as planned, the Rose Parade will fill a window of time between the women’s race expected 12:10 p.m. finish, and the men’s ending around 3:45 p.m. It’s a slightly shorter parade this year, running from Sonoma Avenue and E Street north to westbound Fourth Street and ending at B Street.

Even so, timing will be tight. The parade is expected to start just five minutes after the women’s race finishes.

Rain could complicate efforts to coordinate the two events.

The U.S. Weather Service predicted showers would begin tonight and last through Saturday, with a chance of a thunderstorm.

Event in a Box

Before the races kick off Saturday morning, teams of advance people began trickling into town to set up the massive infrastructure needed to televise the races on NBC Sports and stream them live to the world on the web.

The teams are part of AEG, which operates Oracle Arena, and Amaury Sport Organization, the group that puts on another little bike race called the Tour de France.

The tour’s “Event in a Box” will arrive with staging, sound equipment, generators, fencing and finish-line trusses, tenting, huge video screens, monitors and directional signs.

“They have that down to a science,” said Santa Rosa police Lt. John Snetsinger, who handles emergency plans for special events.

Friday, “street builds” will start – tents for race personnel, media and VIPs, along with heavy equipment, toilets, trash and recycling containers.

The building crews are scheduled to arrive today after Stage 5’s Thursday finish at South Lake Tahoe. They will bring stages, more electrical equipment and TV compound vehicles into downtown. (A second, parallel crew hopscotches to the next race venue.)

More than 40 festival vendors will set up on a defined schedule inside the race site, which will be guarded overnight.

About 75 Santa Rosa police officers will staff the event while more than 500 international and domestic media members are credentialed to cover the race. That includes mobile photographers on motorcycles who ride in front of and amid the peloton throughout the 109-mile race from Santa Rosa to the coast and back. The course closely follows that of Levi’s GranFondo charity ride.

Local police, the California Highway Patrol, city and county roads and public works crews, human traffic-directors and course marshals all must work together to keep the race on course.

“Almost 2,000 people travel with us,” said Michael Roth, vice president of communications for AEG. “You have 144 men and 144 women riders and each team comes with entourages. There are physicians, trainers, nutritionists, drivers and more in the caravans.”

Hundreds of team members are communicating by walkie-talkies.

Big screens will be available downtown to let viewers catch the race in the far-flung corners of the county.

You can reach Lori A. Carter at 521-5470 or lori.carter@pressdemocrat.com. On Twitter @loriacarter.

Staff Writer Kevin McCallum contributed to this report.

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